Job description:

At Big Marble Farms, we grow more than fresh produce — we cultivate a workplace built on excellence, innovation, and joyful vitality. As Alberta’s largest year-round greenhouse grower, our people are at the heart of everything we do.

Position Summary:

The Accounts Payable & Bookkeeper is responsible for managing day-to-day financial transactions, maintaining accurate financial records, and supporting overall finance operations. This role oversees accounts payable, reconciliations, and general bookkeeping functions while ensuring compliance with company policies and accounting standards.

Duties & Responsibilities: 

Accounts Payable:

- Manage the Sage APA system to ensure all invoices are accurately entered, approved, and exported to Sage 50 (Canadian Edition)

- Review and verify invoices for accuracy, proper coding, and approvals

- Prepare biweekly payment packages, including vendor payment listings and amounts

- Execute payments through various methods, including EFTs, wires, cheques, and online credit card payments

- Process credit card authorizations as required

- Maintain vendor records and respond to vendor inquiries

- Reconcile vendor statements and resolve discrepancies

- Process end-of-month tax payments

- Ensure timely and accurate processing of all accounts payable

General Bookkeeping:

- Record daily financial transactions and maintain the general ledger

- Ensure accurate and up-to-date financial records

- Perform monthly bank and credit card reconciliations

- Prepare and distribute weekly cash position reports to the CEO and COO

- Support month-end and year-end closing processes

- Prepare and post year-end adjusting journal entries

- Assist auditors and external accountants with inquiries and documentation

- Manage cash handling processes:

- Receive and count cash from packhouse cash boxes

- Record transactions in Sage 50

- Prepare and complete cash and cheque deposits (including use of cheque scanner)

- Distribute monthly credit card statements to cardholders for expense reporting

Credit Card Administration:

- Apply for new employee credit cards and cancel cards for departing team members

- Resolve declined transactions and liaise with ScotiaVisa support

- Adjust credit card limits as required

Administrative Support:

- Assist with payroll-related tasks as needed

- Support budgeting and forecasting processes

- Perform other finance-related duties as assigned

Qualifications:

- Diploma or degree in Accounting, Finance, or a related field

- Minimum 2 years of experience in accounts payable or bookkeeping

- PCP (Payroll Compliance Practitioner) designation would be considered an asset

- CPB (Certified Professorial Bookkeeper) would be considered an asset

- Experience with Sage 50 (Canadian Edition preferred)

- Strong understanding of accounting principles

- High attention to detail and accuracy

- Strong organizational and time management skills