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Expressions of Interest: Business Awards Emcee and Entertainment for the Medicine Hat & District Chamber of Commerce

Expressions of Interest: Business Awards Emcee and Entertainment for the Medicine Hat & District Chamber of Commerce


Expressions of Interest: Business Awards Emcee and Entertainment
For the Medicine Hat & District Chamber of Commerce

 

Background

The Medicine Hat & District Chamber of Commerce is a member-driven, volunteer-led organization working to stimulate a strengthened and vibrant economy in our region through our connections, support, and influence. Our vision is to be the most unified, valued, and influential business network in our community. 

The Chamber of Commerce also provides many benefits to the business community, one of which is recognition.  The Chamber is proud to recognize business success in our region through the annual Business Awards. Held annually in conjunction with National Small Business Week, the Business Awards provide recognition for exceptional Medicine Hat and Area businesses, with many local nominees moving on to be recognized and compete at the prestigious Alberta Business Awards of Distinction hosted by the Alberta Chambers of Commerce. Businesses and organizations can be nominated in 14 different categories, with winners being chosen by various adjudicating committees who meticulously review and grade the applications submitted to select the best possible recipient based on the information provided. With anywhere from 500-600+ attendees, the Chamber’s Business Awards has become one of, if not ‘the’, largest event of its kind in southern Alberta.

This year’s event will be held in a virtual format due to current pandemic restrictions; therefore attendance and event hosting would be performed virtually. In the case of restrictions lifting, the Chamber aims to coordinate smaller ‘watch parties for attendees to join. Event emcee(s) will be informed of this change and provided the option to host from one of the partnered locations.

The Medicine Hat & District Chamber of Commerce is seeking expressions of interest to emcee and/or provide entertainment for our annual event.

We are seeking talented professionals with just the right amount of personality who can provide the following Emcee components to our event:

  • Keep guests engaged and entertained through the event
  • Keep the event running on time
  • Provide professional introductions and oversight of the event
  • Create seamless transitions between event elements
  • Work with the event coordinator to ensure purpose of event, theme, sponsor recognition are presented
  • Attend dress rehearsal and pre-planning meetings
  • Assist with pre-event promotion

We are also requesting expressions of interest for entertainers. We are not always aware of the talent available to us and we want to find out what exists within our region. Entertainment content can be submitted in video format prior to the event to be included in the entertainment segment or organized to play ‘live’ on the night of the event.

Expressions of interest will provide the Chamber with an idea of the talent within our region for both current and future events.

Proposal Requirements
Be Creative. Expressions of Interest should include:

  • Description of the scope of services that may be provided
  • Overview and description of the level of experience in related work with similar events
  • Samples of work
  • Costs quoted for services
  • A minimum of three references.

Acceptance, Rejection or Selection of Proposal

The Chamber expressly reserves the right to reject any or all submissions, to waive any informalities or irregularities in the submissions, and to accept any submission which is in the best interest of the Chamber.

The following criteria will be considered in the selection of the successful proposal:

  1. Member in good standing with the Medicine Hat & District Chamber of Commerce;
  2. Evidence in proposal that the candidate understands the scope of the services to be performed;
  3. Demonstrated experience hosting, entertaining and public speaking for large scale events;
  4. Creativity of the proposal with priority given to proposals that include a video submission or video samples/portfolio;
  5. Costs quoted to perform the specified services;
  6. Confirmation of availability for pre-planning meetings, dress rehearsals and event.

Duration

The awarded contract agreement will be for the October 22, 2021 Business Award event with the requirement to meet with the Event Coordinator for pre-planning meetings and event rehearsal(s).

Incurred Proposal Costs

The Chamber is not liable for any cost incurred by the bidder prior to the issuance of an agreement or contract.

Unacceptable Work

If the contractor fails to comply with any of the terms of this proposal, the Chamber may terminate the contract.

Response Date for Proposals: Friday, May 14, 2021 at 4:00pm

In order to be considered for selection, expressions of interest must be received no later than 4:00 PM on Friday, May 14, 2021 at the Chamber of Commerce office, 413 6th Avenue SE, Medicine Hat. Video submissions and samples of work are encouraged, and can be submitted electronically to events@medicinehatchamber.com or delivered along with the submission.

Questions and communications regarding this Request for Expressions of Interest may be submitted in writing by email up to seventy-two (72) hours prior to the closing time and date to:
Events Coordinator, Medicine Hat & District Chamber of Commerce: events@medicinehatchamber.com.

No other representative of the Chamber is to be contacted regarding this Request for Expressions of Interest. The Chamber accepts no responsibility for, and the Bidder agrees not to rely upon, any verbal or written statements or representations from any other person, whether or not employed by the Chamber.

Contact Information
Events Coordinator
events@medicinehatchamber.com
403-527-5214 ext. 221
413 6 Ave SE, Medicine Hat, AB T1A 2S7

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